Memo of the Month
Memo of the Month lDnR policies & procedures Subject Management Planning System- Introduction Number VI-4-A Date 11-5-74 Supersedes Transmittal letter No. 2 Distribution B A. PURPOSE. To...
...As previously stated, the MPS is designed to provide all levels of management with a uniform and systematic approach to the job of managing...
...Likewise all Administrations and Offices will be regarded as Major Components...
...The statement is c. The Multi-Year Plan is a five year strategy plan which sets forth the program approaches by which DHR is to obtain its stated Goals and Objectives...
...2. MPS Functional Relationships a. Functionally, the five processes comprising the MPS are parallel in operation and are run simultaneously during the planning year...
...3. Summary...
...This procedure will be incorporated into the Zero Base Budgeting procedures for FY 76...
...GENERAL...
...1. MPS ConceDtual Relationshim a. The Mission and Goals statement and the Multi-Year Plan developed and issued yearly by the Office of Planning and State Agency Affairs are the base foundation for the Management Planning System...
...2 VI-4-A I d. Viewed as an umbrella structure, the Mission and Goals and Multi-Year Plan are the key processes which feed the base information into the other processes...
...The F. Y. 75 Budget Formulation and Presentation procedures have been added as a Topic under the Zero Base Budgeting Section...
...For identification purposes throughout DHR, all individuals reporting to the Director (Administrators and Office Heads) will be referred to as Chief, Major Component...
...Exhibit 2, following this section illustrates the MPS schedule for both the planning and implementation phases...
...This system is designed to replace management by crisis and other erratic approaches to management with an orderly, logical, and meaningful system...
...based on legislative requirements, mandates from the Mayor, City Council regulations, and the Director's guidance...
...b. The Mission and Goals statement speaks to the general direction DHR will take for the current fiscal year...
...To establish a Management Planning System (MPS) designed to provide a comprehensive, dynamic, systematic approach to management at all levels throughout the Department of Human Resources...
...The implementation phase for the current year overlaps into the planning phase of the next fiscal year...
...The processes must be viewed in terms of a complete package to gain the benefits of the Management Planning System...
...The planning year may be said to be sixteen months in duration, from March of the current fiscal year until June of the next fiscal year...
...This system is applicable to all organizational units t h r o u g h m R . .C...
...The planning phase for the next fiscal year starts during the latter part of the current year implementation phase...
...Exhibit 1, following this section, graphically depicts the conceptual relationships of the MPS...
...The MPS comprises five discrete processes which may be summarized under the following references: DHR Mission and Goals (MG) DHR Multi-Year Plan (MYP) Zero Base Budgeting (ZBB) Management By Objectives (MBO) DHR Action Plan (DAP) Each process, although discrete, is interrelated and reinforces the others comprising the macrosystem...
...The five processes, as outlined in the following sections, interface with each other in terms of providing input and/or output during the planning and implementation phases...
...These processes are the specific tools that managers use in carrying out their programs and activities...
...B. SCOPE...
...e. Immediately below the Mission and Goals and Multi-Year Plan, and reciprocal within the Management Planning System, are Zero Base Budgeting, Management By Objectives, and the DHR Action Plan...
...b. In the MPS, two phases occur: the planning phase, and the implementation phase...
Vol. 7 • April 1975 • No. 2
