MEMO OF THE MONTH
MEMO OF THE MONTH Memorandum TO: Correspondence Unit Chiefs U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE May 11, 1981 IN REPLY REFER TO: FROM: Janet Hale, Executive...
...MEMO OF THE MONTH Memorandum TO: Correspondence Unit Chiefs U.S...
...DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE May 11, 1981 IN REPLY REFER TO: FROM: Janet Hale, Executive Secretariat SUBJECT: Secretary's Style Preferences In general, Secretary Pierce is quite pleased with the correspondence which has been prepared by the program areas for his signature...
...He does not want to make any commitments which cannot be kept, such as references to a specific time at which a follow-up reply will be made when there is the possibility that this date will not be met...
...Except for instances in which changes of circumstances have created the need to rewrite letters, there have been very few letters sent back to the program areas for rewrite once they have gone through the Executive Secretariat...
...As noted before-, his preferred complimentary close is "Very sincerely yours...
...However, in the event that the response is to a letter from the President, the complimentary close "Respectfully" should be used...
...Also, he does not like to encourage further correspondence when it is not necessary, such as by using the closing phrase, "If there is anything else we can do for you, please let us know...
...The Secretary has very few specific style preferences, other than keeping responses as brief and to-,the-point as possible...
Vol. 21 • November 1989 • No. 10
